Check List

The following is only a suggested list and responsibility of personnel. We urge you to study your own situation and use this only as a guide.

1.      Appoint a person responsible for all phases of move.

2.      Appoint one department customer service representative from each department.

3.      Send a form to all department heads, and ask them to list all of their employees that should move to the new location.

4.      Determine the number of employees that should move to the new location.

5.      Make a complete inventory of all furniture used by employees moving to the new location.

6.      Set a moving date.

7.      Assign names to all offices.

8.      Select carpet, and drapes.

9.      Order furniture for cafeteria, lounges, reception areas, etc., as well as executive floor.

10.  Call a meeting of all department customer service representatives, and review the progress of the move.

11.  Make plans to relocate all employees who are not moving to new location

12.  Make a list of furniture that needs refinishing - - before move-in.

13.  Refinish all furniture that does not meet minimum requirements.

14.  Order any additional, or replacement machines necessary in new quarters.

15.  Coordinate move with landlord, and meet with Bekins to discuss move.

16.  Make up moving instruction sheet to distribute to all employees who are moving.

17.  Divide floors into two or three sections (east, and west, etc.)

18.  Arrange with building office for exclusive use of elevators during move-in.

19.  Contact all department customer service representatives to review furniture layouts.

20.  Mount four prints of each floor plan on 12” X  24” cardboard, and give one to each of the following: Department customer service representative, Communications department, Office of the building, and office equipment department.

21.  (4 weeks) Assign number, color coded labels, and distribute instruction sheet to each employee on their assigned floors.

22.  Order cartons for use during move. 

23.  (3 weeks) Enlarge copies of floor plan. Cut and hang a copy in each room to use as a guide to arrange furniture.

24.  (2weeks) Meet with all department customer service representatives to advise them of final plans, and time schedule. Each is assigned to work with an office services customer service representative, and feed furniture from present building to new quarters.

25.  Meet with all office services supervisors. Advise them assigned to work with office services customer service representative and feed furniture from present building to new quarters.

26.  Moves to new quarters all new furniture, spare furniture and furniture of employees on vacation, or out of town.

27.  Ask building management to operate the air conditioning during the move-in.

28.  Arrange for security, and telephones at each building for use during move-in.

29.  Make a list of all department customer service representatives, and employees involved in the move, showing their phone numbers.

30.  (1 Week)  Label all furniture, and equipment with the proper color-coded label, and numbers.

31.  Schedule the move of special equipment.

32.  Install direction signs, and arrows in the quarters.

33.  Make up work schedule for department customer service representatives during the move-in

34.  (Move-in) Each department customer service representative is to be on the job when his department is being moved to assist in locating furniture within the offices. Only authorized personnel are allowed in the building during the move-in.

35.  (Following move-in)   Department customer service representatives report to work to arrange their own offices, files, storage areas, and return empty to storage area.

36.  Office services employees, and two employees perform the following:
     A)                Rearrange furniture as necessary.
     B)                Break down, tie, and store empty boxes or pick-up used cartons at request.
     C)                Buy, sell, or return surplus furniture to storage.
     D)                Office customer service representatives list any move-in damage.
     E)                 Carpenters hang pictures, and clocks.
     F)                 Office Furniture repairs, refinish, paint, and renovate office furniture,
                 and shelving to match your color requirement.
     G)                Rent used office furniture.
     H)                Sell, and install shelving.
     I)                   Certified record destruction.

 

Printer Friendly Version